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So, instead of saying “ It’s imperative that everyone understands how to ” you can say “ By completing this course, you can help create a fair/safe/ethical/secure environment for us all.” But by framing the message in a positive way you can soften the tone and deliver the message as a mutually beneficial call to action, rather than an instruction that must be met. This requirement may seem to define the tone. If this is a mandatory course (particularly one that’s required by law) you’ll need to be clear about this. The tone you use should also reflect the content of your message. But it’s a good idea to also tweak the language and tone a little to match your company culture and the “voice” of the person the email’s coming from. How to use your training reminder email templateĪt the very least, you’ll need to add your own course-specific details to the training reminder template (for example, deadline date and link to complete the course). Invitation to a mandatory training session.
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Need more training email templates? Have a look at our free samples: Again, you need to give people enough time to act. If it’s a multi-session course with an assessment at the end, it’s a good idea to remind employees of the deadline at least a week in advance. The length of the course is also significant. In these circumstances, a reminder sent the day before the deadline is pointless.
This should be sent at least 3 days ahead of the deadline to ensure people have time to take action if they haven’t already. If the course is mandatory, consider sending out a second reminder, too. Having said that, when and how often you send out your training reminder email will also depend on a number of additional factors.įor optional online courses, one reminder about a week before the deadline should be enough. And the standard approach for courses like these is for HR to send out one or two reminders before the deadline. The training reminder emails we’re looking at here are designed to target online, self-paced eLearning courses.
You could follow this with a short sentence on what is achieved by completing the training.
So, a simple reminder of the deadline and details of how to access the course (for example, the link) should be enough. Keeping your message clear and focused is key. Unlike your original training invitation email, this training reminder doesn’t have to lay the groundwork and include all of the details. With your main objective clear, you can use it to guide and ground your next steps. If it’s optional, your aim will be to get as many people as possible to complete it (the timeframe for this will be less rigid). If it’s a mandatory training course, your goal will be to get all employees to complete it by a fixed date. You’re sending this email to make sure as many people as possible complete the course you’ve prepared. But it is important to give thought to what you’re trying to achieve and how best to do that. Getting this email ready to send won’t take much time-particularly if you’ve got a training reminder template set up. Preparing your “Reminder to complete a course” email
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Not the kind of high-maintenance friend who’ll ring you every other minute to update you on their latest drama. If you want to give your course completion rate a boost, a training reminder email could well be your L&D best friend.
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